Make sure you type out your name or the name of your business (your “doing business as” or DBA) correctly in every W-9 form you fill out. Typos in your name or Doing Business As (DBA) name Be aware of these, and you’ll be more likely to avoid them. So, before you get started filling out your W-9, take a moment to familiarize yourself with some of the most common mistakes when filing. Even something as small as a typo might lead to a lot of wasted time and potential financial penalties down the road. Your W-9 form: common mistakes and tips when filingĮveryone makes mistakes, but when it comes to filling out your W-9 form, a mistake could turn into a major hassle. The businesses you contract with will use your W9 information for the purpose of submitting their taxes to the IRS, and you will submit the 1099s you receive from them when you prepare your taxes.
You will never send a W9 form to the IRS. Print the form and give it to your employer, or send it to them digitally via email. Sign and date the form on the line provided. For most contractors, this will be your Social Security number (SSN), unless you will be using a TIN associated with your business. You can find qualifications for exempt payees lower down on the W9 form under Specific Instructions, Exempt Payee.Įnter your current business or home address – whichever matches the address you will use to file your taxes.Įnter your taxpayer identification number (TIN). If you are 100% positive that you are exempt from withholding taxes from your income, check the Exempt payee box. If you will not be filing your tax return as an LLC, partnership, or corporation, check the box marked Individual/Sole Proprietor.
W9 free form filler full#
In the space marked Name, print your full name or the name of your business – whichever matches the name shown on your tax return.ĭisclaimer: The templates here are provided for reference only and you should always talk to a professional for all legal matters. Need to fill out a W-9 form for one or more employers? Follow these simple step-by-step instructions:
W9 free form filler download#
Then you can click to download PDFChef so you can open a fillable version of the form and easily complete it on your computer.Įasy W-9 instructions: fill out your W9 in 7 steps Ready to get started filling out your W9 form? Click below to download a blank W9 form. You can then save and email a digital copy of your W9 to one or more employers.
W9 free form filler pdf#
Instead, you can download a tool like PDFChef by Movavi, which is used for entering all your information in your W9 in a PDF on your computer. However, there’s an easier way that doesn’t require all the extra steps of printing and scanning your W-9. If you have a scanner, you can print your W9 form, fill it out by hand, and then scan and email it to your employer. In this case, you can download a free, printable W-9 online. However, if you do work for a small company or individual that doesn’t have a lot of experience working with contractors or freelancers, they may not know to send you the form. When you begin work for a company, they will usually send you a blank W9 form to fill out and send back to them. Likewise, you receive a 1099 from them at the beginning of the next year, which has information about how much income you earned in the previous tax year. The forms may seem similar, but just remember that your employer receives the W9 from you before work begins because the meaning of a W9 is to help employers give the correct information about their contract workers to the IRS. Basically, a W9 goes to your employer and gives them the information they need to send you a 1099, which is the form you submit to the IRS when you file your taxes. If you’ve filled out a W9 for any employer or client, be sure that you get a 1099 form from them the next year, as this is one of the requirements when you submit your taxes to the IRS. So, if you did work for a company and filled out a W9 in 2019, they would send you a 1099-MISC that you will use when filing your taxes in 2020. After you fill out a W9, at the end of the tax year, the employer you contracted with will use your W9 information to complete a 1099-MISC form for you – which shows all payments the employer has made to you throughout the year.
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